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Files on Demand If you right-click one or more OneDrive files and
By Nancy DeMarte, 2nd Vice President, select “Always keep on this device,” files will
be available on both your device and
The Sarasota Technology Users Group, FL OneDrive but will use hard drive space.
March 2018 issue, Sarasota Monitor
If you want to save space on your computer,
www.thestug.org / ndemarte (at) verizon.net right click a file or folder in OneDrive and
The 2017 Creators update (1709) to Windows 10 click “Free up space.” This makes new files
included several changes. One of my favorites is created on other devices sync to your com-
“Files on Demand,” a new process to make files puter. If you do not click this command,
stored on OneDrive, the Microsoft cloud, available these new files will appear as online-only.
on your PC and other devices. To help you remember what the status is of files
Anyone with a Windows 10 computer and a Mi- and folders saved in OneDrive, a new status col-
crosoft account automatically has 5GB of free stor- umn has been added that contains an icon next to
age on OneDrive. If more space is needed, $1.99 a each file. The screen shot below shows how they
month will provide 50GB of storage. Office 365 sub- look and what the icons mean.
scribers have 1TB (1000 GBs) of OneDrive storage. The folder next to the white
If you have files stored on OneDrive, you might want cloud with a blue outline is
to consider Files-on-Demand to manage them. stored only on OneDrive.
To set up Files-on-Demand, you The folders with a checkmark
must enable it in OneDrive. in a white circle outlined in
First, locate the OneDrive icon green will download to the
on your computer. It may be computer when opened. The
listed in the File Explorer left small people icon means that folder is shared.
column, or it may be an icon in The folder with the solid green circle and checkmark
the notification area of the taskbar. If it isn’t visible in has been marked “Always keep on this device.” It
that area, click the upside-down V and look for it in will use hard drive space.
the group of hidden icons that opens. The OneDrive
icon resembles two white or blue clouds overlap- Although stored in OneDrive, the two folders with
ping. If you still can’t find it, try using the Cortana blue circular arrows are synced between OneDrive
search box or get it from the Microsoft store or Apple and one or more computers and devices.
store. Tips:
Right-click the OneDrive icon • If you delete a file from OneDrive using File Explorer,
and click the Settings tab. Un- it will also be deleted from your
der Files-on-Demand, click
•
next to “Save space and device.
download files as you use • If you want to disable Files-on-Demand, go to One
them.” and click OK. The fea- Drive Settings tab and remove the
ture in now enabled. If you
want to use Files-on-Demand • checkmark next to “Save space and download files
in OneDrive on other devices besides your comput- as you use them.” When the feature is turned off, all
your files which are synced to OneDrive will down-
er, you need to enable it on each device. load to your computer and will no longer sync.
The goal of Files-on-Demand is to save space on • For more information about Files-on-Demand,
your computer or device by storing files on the Inter- here is a useful website. Copy and paste it into
net but making them easily available and up to date the address bar on your browser: http://
on your computer and other devices. bit.ly/2p8KJAc
If you double-click a file in OneDrive, it down- It takes a little practice to get used to this new sys-
loads to your computer or device while re- tem, but its options make it an improvement over
maining stored on OneDrive.
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